All electronic assignments are to be submitted in MS Word in a format
that
can be read on an IBM-compatible PC, unless otherwise indicated.
The instructor will announce which version of the above is currently
available at SMU.
Submission must be in that version or an earlier version. (At
the time this was written,
anything up through "office 2000" was acceptable.)
Special note: for assignments in which a spreadsheet is used, the preferred
format is to submit a "word" document in which you have inserted selected
spreadsheet excerpts. Normally, the instructor and grader do
not want to
see your original spreadsheet, only the "report" specified for the
assignment,
in which portions of the spreadsheet have been inserted.
(Hint: use "paste special" and paste spreadsheets as bitmaps or pictures
to avoid problems with font resizing and things not fitting on the
page.)
2 Keep backup copies of every electronic file (typically,
most assignments
are in "doc" files, for
example). "The dog ate my floppy disk"
is not a
valid excuse. Nor
is "my hard disk crashed just as I was finishing."
3 All submissions over 100K Bytes should be submitted
as PKZIP files,
if possible, so as to reduce
transmission time and storage space.
4 Each file should have the following file name:
An_Last_First_7315_yyyyss.doc
(or .exe or .zip)
where n
is the assignment number, yyyy is the
year in which you are enrolled
(registered) to take the
course, ss is the semester enrolled
(sp
for spring, su for summer, or fafor
fall).
Thus if Mary Jones submits assignment
3 and is enrolled
for Fall, 2009, the file name
might be:
A3_Jones_Mary_7315_2009fa.doc
If
there are two separate files, use a part number at the END, such as
A3_Jones_Mary_7315_2009fa_part2.doc
This
naming convention assures that your emails and files are stored correctly.
4a If you send an examination electronically,
the subject line / file name should begin with
E1
for the midterm or E2
for the final examination (in place of An).
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If you submit an assignment after
the semester is over, always use the year and semester when you enrolled
in the course when creating file names and subject lines. Do not use the
year and semester when you are submitting the assignment.
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5 When you submit a file electronically,
it should be as an attachment
to
an e-mail message. The e-mail message should have the
following
header information:
To:
cse7315@seas.smu.edu
Cc: frailey@seas.smu.edu
Subject:
Same as file name mentioned in previous item, without extension.
Example:
Mary Jones' submittal might be attached to an email
message
that looks like this:
To:
cse7315@seas.smu.edu
CC:
mjones@mycompany.org,
frailey@seas.smu.edu
SUBJECT:
A3_Jones_Mary_7315_2009fa
(project proposal)
BODY:
"My project proposal is attached. I hope you like it.
Regards, Mary Jones"
6 All e-mail correspondence
that is course related must be sent to or
copied to
CSE7315@seas.smu.eduAND
to frailey@seas.smu.edu
(The first
email sends it to the grader, the second to the instructor).
If you do
not do this, your mail may be lost or may not be read promptly,
because
sometimes the grader handles things and sometimes the instructor.
(If you
wish to send it only to me regarding a private matter, you may
omit the
CSE7315 address, but I recommend against this most of the
time, as
sometimes I read your email from the CSE7315 address.
Sending
to both addresses is especially important at the end of the
semester
when both the grader and I may not be at our normal email addresses.)
[If you
are replying to an email from me, I usually copy the CSE7315 address
so if you
"reply to all" you will reply to me and to that address.]
7 All course
related email should contain, in the subject line,
your name
and the phrase "CSE7315 yyyyss". For example:
SUBJECT:
Question
on midterm - Mary Jones - CSE7315 2009fa
WARNING:
if the subject line does not contain "CSE7315" your submission or
message
may be filtered out by my "SPAM" filter and not received at all.
If
received it might end up in a folder unrelated to the course. For example,
I
have in my "orphan" email file a number of messages such as:
FROM: 1234B56@AOL.org
SUBJECT: More information needed
BODY: "Yesterday I sent you a request about the course. I forgot
to mention that I am changing my email address and will notify
you later when I get my new one.
Regards, GH."
I
cannot tell who this is from, what they want, or what course they are
referring
to. Note that I teach several courses and receive about 300
emails
per day. On average, 20% of my students change email
addresses
before they complete all work for the course.