Computer Operations (CO) manages the UCIT funds for replacement of all desktop
computers. UCIT funds may only be used to purchase replacements for existing
equipment. New staff positions must have computers provided by the School of
Engineering (SoE) first before the systems can be entered into the Engineering
desktop resource database for future replacement.
The effort is made to upgrade all staff desktop resources after they have reached
their fourth year of age. At the time of the upgrade, CO notifies the staff
member of the upcoming change and makes every effort to assist with the transition
of file and reloading programs as necessary.
The computer listed as a desktop resource must be turned in before or when
the replacement computer is installed. Monitors and CPUs are treated independently
within the SoE. The transition has been made to LCD flat panel monitors and
it is hoped that they will last substantially longer than the four years allocated
to CPUs.
The rules and guidelines for UCIT Fund Desktop resource expenses are fully
adhered to by the SoE under the guidance of CO. CO is also advised by the S0E
CPPC committee who helps determine how UCIT money is spent within the confines
of UCIT rules and regulations.
At present, one desktop resource per staff member may be supported using UCIT
funds. The amount of money allocated for desktop computer equipment per staff
member is determined by UCIT regulations, available money, and CPPC agreement.
To date only the CPU and monitor may be supported using desktop funds. Personal
printers, scanners and other peripheral devices are not supported with UCIT
replacement funds at the present time.
Staff members are those listed as paid SMU staff members by the SoE’s
financial office. They do not include Research Assistants, Teaching Assistants,
student workers or any other temporary employee. Computers for the offices of
department chairs and associate deans are considered provided for staff.
Questions about this or other Engineering Computer Operations policies should
be directed to help@engr.smu.edu.
